In this modern-day and age, everyone is looking for a way to get things done quicker and more efficiently. Time-management has become a crucial element in running any business and this has lead to many entrepreneurs finding themselves caught in a juggling act.
Before they know it, they are wearing more than one hat just to get the job done and feel overwhelmed at the end of a long workday. More and more people are realizing that you have to know where to draw the line, and when to delegate your tasks so that both you and your business can grow steadily without burning out.
One of the best ways to keep your sanity is to outsource some of your administrative tasks to a virtual assistant.
This will help you to get you through your to-do-list a lot faster, while giving you the freedom to focus on more important things.
What Do Virtual Assistants Bring to the Table?
Virtual employees have different skill sets, abilities and of course, boundaries. The GVA (general virtual assistant) is fast becoming one of the most popular types of virtual employees, as they can achieve many different kinds of administrative tasks. This could range from social media and e-mail management to light secretarial duties. As its name implies, the general VA does not usually have the specialized skill sets you could be looking for in a web developer or a graphic artist so it is better to manage your expectations accordingly.
There are several ways your general virtual assistant can help you, here are just a few:
General Administrative Tasks
– Prepare and format presentations
– Database entry
– Keeping track of project management between you and your team through reports
– Proofreading and editing
– Arranging and organizing files (Google Drive, Dropbox, etc.)
– Transcribing podcasts
Being your Social Media and E-mail Manager
– Set-up and maintain your social media presence on various accounts (Facebook, Twitter, Youtube, LinkedIn, Pinterest, etc.)
– Develop your networks and create regular reports on what works and what doesn’t
– E-mail filtering and response
– Creating auto-responders such as Aweber or Mailchimp.
Blog Management
– Updating and maintaining your blogs with awesome content you have provided.
– Respond and manage comments on your blog’s comment section.
– Optimize and share your blog posts.
– Research on future topics for your blog.
Receptionist Duties
– Manage your schedule
– Social errands (greeting your clients Happy Birthday, ordering thank-you gifts, schedule your meetings, etc.)
– Travel and meeting coordination
– Taking and returning calls from your customers
– Booking and rescheduling travel plans
General VA’s are capable of a whole range of tasks, these are a few ideas to get you started. Though keep in mind that some tasks may need more training than others, especially when it comes to on-line tool. Now that you have a good idea on what tasks you can give your general virtual assistant, you are one step closer to you don’t have to sweat the small stuff anymore and are well on your way to concentrate on what you do best.
