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How it Works

When looking into virtual assistant staffing; pricing, fees, and a whole host of other questions will be spinning through your head. The good news, however, is that the Virtual Staff Finder service is a simple one, regardless of whether you’re looking for several virtual assistants, or just one employee to help you with your everyday tasks.

Devised and set up in a way that enables all parties involved to get to the point fast, utilizing the Virtual Staff Finder service is the quickest, easiest and most reliable way for entrepreneurs to find their virtual staff member(s) swiftly and with peace of mind.

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Our Proven Five Step Recruiting Process

Step 1: Sign-up

You decide it’s time to start making your life easier and more productive by getting a virtual assistant on board, and you hit the ‘Buy Now’ button to sign-up for the service – it’s a one-off investment in your new lifestyle. Congratulations! Following receiving your payment, our team will send you a simple Job Description document, where you will list down your virtual staffing requirements.

Step 2: Sourcing

Along with finding the right virtual employee, this is a big part of what you’re paying for! We cut through the noise for our clients, by sourcing only the BEST virtual staff. This early stage vetting process is tested, proven and has led to over 8,000 VAs being hired since we opened our doors in 2010. This is all so that you can hit the ground running with your new virtual staff member – we even help negotiate their salary, too!

Step 3: Testing

This part of the Virtual Staff Finder process involves phone interviews and face-to-face interviews (when possible). All candidates will undergo online testing, background checks, as well as our final internal selection process. Through this, we finish up with three hotshot candidates for you to sit down with online and interview.

Step 4: Interviews

Spend as much time as you want quizzing and interviewing your three prospective staff members via Skype. Really utilize this part of the process to feel comfortable! Then, when you’ve made your selection and decided to hire your virtual staff member, you just let us know, and we finalize everything so you can get to work!

Step 5: Hiring

At this point it’s time to get going with building your relationship with your new virtual staff member! They know that they are being hired to help you grow your business and make your life more productive. So, spend a little time with them in the early days on the things that matter the most and you’ll be off to a flying start! 

At this point you can grow your relationship with your virtual staff member, where they will help grow your business and make your life more productive, so you can spend more time on the things that matter the most. Whatever that may be.

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Some Love From Our
Clients Worldwide

“I was introduced to Chris Ducker’s Virtual Staff Finder service and was immediately impressed with the quality of the staff offered to me.
I’ve never seen a more professional and punctual VA hub. I highly recommend this service from a
real outsourcing expert!”

Pat Flynn

“A while ago I was snowed under with new work as a result of a really successful product launch online. I did not have the time and energy to go out and look for great VA’s to help me with the admin load. Luckily someone recommended Chris and his team at Virtual Staff Finder. They took care of all the hassles for me – from searching for the right person, to doing the initial screening, and then gave me a shortlist of 3 potential VA’s. They were all great quality, but I could only choose one and she has been fantastic to say the least! Overall, Virtual Staff Finder has saved me a lot of time and hassle with finding the right person!”

Gideon Shalwick

“I really appreciate the help of Virtual Staff Finder in helping me track down my first full-time virtual assistant. As any entrepreneur can attest, making that leap can be, well… interesting. But, having the help of VSF and Chris Ducker was a big help. I’m already setting my sights on having them help me find a developer, too. :-)”

David Risely

“First of all, I can’t imagine doing this on my own. I think Virtual Staff Finder is a no brainer if you’re looking to hire someone overseas. How would you do that yourself? You would look at Craigslist or something and it would just be a whole big process of going through dozens and dozens of resumes and false positives and all that kind of stuff. So virtual staff finder no doubt saved me a ton of time… Basically all I had to do was tell you guys what I was looking for, when I am available and then show up for the interviews. I mean it couldn’t be much easier than that!”

Corbett Barr

“Virtual Staff Finder saved me probably 10 hours of my own time. I didn’t have to do any of the research or deal with any of the hassle of finding my own VA. I’m looking forward to working with them again”

Brian Moran

“Working with the VSF service has significantly increased my confidence in working with remote staff. You might be tempted to go to eLance or one of the big outsourcing sites, but having a smart entrepreneur like Chris as a filter will significantly increase your success working with VA’s”

Srinivas Rao

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If there are any other questions that you may have in relation to our service, please don’t hesitate to get in touch with our Customer Service team – they will get back to you within a 24-hour period (except on weekends), most of the time. You can email them here.

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Who Designed This Website?

Privacy Policy

Last Updated: August 2018

1. INTRODUCTION

This privacy notice provides you with details of how we collect and process your personal data through your use of our site www.virtualstafffinder.com, a trading portal of 4C Media Limited.

By providing us with your data, you warrant to us that you are over 13 years of age.

4C Media Limited is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

Contact Details

Our full details are:

Full name of legal entity: 4C Media Limited

Email address: support@youpreneur.com

Billing email and support: billing@4cmedialimited.com

Postal address: 4C Media Limited, Milton Hall, Ely Rd, Milton, Cambridge, CB24 6WZ, United Kingdom.

It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at support@youpreneur.com.

2. WHAT DATA DO WE COLLECT ABOUT YOU, FOR WHAT PURPOSE AND ON WHAT GROUND WE PROCESS IT

Personal data means any information capable of identifying an individual. It does not include anonymised data.

We may process the following categories of personal data about you:

* Communication Data that includes any communication that you send to us whether that be through the contact form on our website, through email, text, social media messaging, social media posting or any other communication that you send us. We process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records and to establish, pursue or defend legal claims.

* Customer Data that includes data relating to any purchases of goods and/or services such as your name, title, billing address, delivery address email address, phone number, contact details, purchase details and your card details. We process this data to supply the goods and/or services you have purchased and to keep records of such transactions. Our lawful ground for this processing is the performance of a contract between you and us and/or taking steps at your request to enter into such a contract.

* User Data that includes data about how you use our website and any online services together with any data that you post for publication on our website or through other online services. We process this data to operate our website and ensure relevant content is provided to you, to ensure the security of our website, to maintain back-ups of our website and/or databases and to enable publication and administration of our website, other online services and business. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our website and our business.

* Technical Data that includes data about your use of our website and online services such as your IP address, your login data, details about your browser, length of visit to pages on our website, page views and navigation paths, details about the number of times you use our website, time zone settings and other technology on the devices you use to access our website. The source of this data is from our analytics tracking system. We process this data to analyse your use of our website and other online services, to administer and protect our business and website, to deliver relevant website content and advertisements to you and to understand the effectiveness of our advertising. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our website and our business and to grow our business and to decide our marketing strategy.

* Marketing Data that includes data about your preferences in receiving marketing from us and our third parties and your communication preferences. We process this data to enable you to partake in our promotions such as competitions, prize draws and free give-aways, to deliver relevant website content and advertisements to you and measure or understand the effectiveness of this advertising. Our lawful ground for this processing is our legitimate interests which in this case are to study how customers use our products/services, to develop them, to grow our business and to decide our marketing strategy.

We may use Customer Data, User Data, Technical Data and Marketing Data to deliver relevant website content and advertisements to you (including Facebook adverts or other display advertisements) and to measure or understand the effectiveness of the advertising we serve you. Our lawful ground for this processing is legitimate interests which is to grow our business. We may also use such data to send other marketing communications to you. Our lawful ground for this processing is either consent or legitimate interests (namely to grow our business).

Sensitive Data

We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.

Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.

We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email us at support@youpreneur.com. In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.

We may process your personal data without your knowledge or consent where this is required or permitted by law.

We do not carry out automated decision making or any type of automated profiling.

3. HOW WE COLLECT YOUR PERSONAL DATA

We may collect data about you by you providing the data directly to us (for example by filling in forms on our site or by sending us emails). We may automatically collect certain data from you as you use our website by using cookies and similar technologies. Please see our cookie policy for more details about this.

We may receive data from third parties such as analytics providers such as Google based outside the EU, advertising networks such as Facebook based outside the EU, such as search information providers such as Google based outside the EU, providers of technical, payment and delivery services, such as data brokers or aggregators.

We may also receive data from publicly available sources such as Companies House and the Electoral Register based inside the EU.

4. MARKETING COMMUNICATIONS

Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).

Under the Privacy and Electronic Communications Regulations, we may send you marketing communications from us if (i) you made a purchase or asked for information from us about our goods or services or (ii) you agreed to receive marketing communications and in each case you have not opted out of receiving such communications since. Under these regulations, if you are a limited company, we may send you marketing emails without your consent. However you can still opt out of receiving marketing emails from us at any time.

Before we share your personal data with any third party for their own marketing purposes we will get your express consent.

You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you OR by emailing us at support@youpreneur.com at any time.

If you opt out of receiving marketing communications this opt-out does not apply to personal data provided as a result of other transactions, such as purchases, warranty registrations etc.

5. DISCLOSURES OF YOUR PERSONAL DATA

We may have to share your personal data with the parties set out below:

* Service providers who provide IT and system administration services.

* Professional advisers including lawyers, bankers, auditors and insurers

* Government bodies that require us to report processing activities.

* Third parties to whom we sell, transfer, or merge parts of our business or our assets.

We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.

6. INTERNATIONAL TRANSFERS

Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.

Many of our third parties service providers are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.

Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is in place:

* We will only transfer your personal data to countries that the European Commission have approved as providing an adequate level of protection for personal data by; or

* Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or

* If we use US-based providers that are part of EU-US Privacy Shield, we may transfer data to them, as they have equivalent safeguards in place.

If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.

7. DATA SECURITY

We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions and they must keep it confidential.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.

8. DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.

For tax purposes the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.

In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

9. YOUR LEGAL RIGHTS

Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.

You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you wish to exercise any of the rights set out above, please email us at support@youpreneur.com

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.

If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.

10. THIRD-PARTY LINKS

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

11. COOKIES

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our cookie policy.

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We will collect, use and protect your data in
accordance with our privacy policy.